DATA PRIVACY STATEMENT

 

What is 208 Films?

 

208 Films is a trading name of 208 Productions Limited, a company set up by Nasreen Eldawi.  We provide content production and communications services. 

 

At 208 Films, data privacy is important to us, and we are committed to ensuring that our use of your personal information is in keeping with your expectations. The data controller is 208 Films.  This Data Privacy Statement describes how we, 208 Films, collect, use, share, and otherwise handle personal information about:  

 

  • Visitors to our website and social media sites 

  • Our contacts representing our clients and our prospective clients

  • Our contacts representing our suppliers of goods and services

  • Any other individuals about whom 208 Films obtains personal information.  

 

Where do I go for more information or to make a complaint?

 

We hope that the information in our Data Privacy Statement is helpful to you.  

If you have any questions or comments regarding this Data Privacy Statement or you would like more information about our use of personal information, please contact our Data Privacy Officer at:

 

nasreen@208films.co.uk

You also have the right lodge a complaint with 208 Films' supervisory authority, the Information Commissioner's Office.  This is the body which is responsible for ensuring that we correctly follow the General Data Protection Regulations 2016 and the Privacy and Electronic Communications Regulations.  You can contact the ICO at:

Information Commissioner’s Office 

Wycliffe House 

Water Lane

Wilmslow 

Cheshire 

SK9 5AF

Tel: 0303 123 1113

 

How do we collect and use personal information?

During our relationship with you, we may collect personal information, such as your name, job title, company, address, telephone number, email address, payment card information, and IP address. We may also place cookies on your device when visiting our websites or interacting with our services.  Our Cookies Notice provides more detail on our use of cookies. 

 

We collect personal information from you when:

 

  • You visit our website and we place cookies onto your device.

  • You fill in a form on our website.

  • Your schedule a meeting with a member of 208 Films 

  • You sign up for one of our events, including our roundtables and webinars.

  • You hand a business card to a member of 208 Films.

  • You connect with 208 Films on one of our social media channels.

 

What personal information do we use?

 

We collect the following categories of personal information from visitors to our website, our clients and prospective clients, attendees at our events, our suppliers, and other third parties:

 

  • Identification Information: Name, title, job title, and organisation. 

  • Contact Information: Email address, postal address, and telephone number. 

  • Registration Information: Event registrations, mailing list requests

  • Financial Information: Payment card information, bank account number, sort code, and account holder name. 

  • Marketing Information: Information about attendees at our in-person events and webinars, newsletter subscriptions, service interests, and preferences. 

  • Device Information: IP addresses, unique device identifiers, cookies and other tracking technologies linked to a decide (including plug-ins), data about usage of our website and social media sites.    

 

What are our reasons for using your personal information?

 

In many countries where we operate, data privacy laws require us to handle personal information only where we have a legally approved basis for doing so.  We handle personal information under the following bases:

 

Consent: Some of the law that applies to us requires us to tell you the legal reason for using your personal information.  This allows you to withdraw your consent or object to our use of your personal information. 

Where required, we collect your consent to use your personal information.  Where we rely on your consent to use your personal information, we will always make it clear that you provide your personal information voluntarily.  You have the right to withdraw your consent at any time.  For more information on how to manage your consent, contact nasreen@208films.co.uk.

Our Legitimate Interests: In many cases, using your personal information is core to our legitimate business interests.  Where we use your personal information for these purposes, you have the right to object to our use of your personal information.  You can object by contacting nasreen@208films.co.uk.  

We use your personal information for our legitimate interests to provide you with marketing information about our products and services via email, to process your payments to 208 Films, and to contact you concerning a service you have purchased from us. 

    

Legal Requirement: At times, we may be requested to use your personal information to comply with a legal or regulatory obligation. For example, we handle personal information for: 

  • Whether this is the case, we will always ensure that any use of your personal information meets with the legal standards in your country.   

Automated Decision-Making: 

 

We do not use automated decision-making without human intervention, including profiling, in a way that produces legal effects concerning you or otherwise significantly affects you.

Who do we share your personal information with?

From time to time, 208 Films engages other companies to provide our services to you and to help us to manage our business. We will not disclose your personal information to any third parties without your approval unless sharing your information is necessary for us to deliver our service to you or required by law. We will never sell your data to a third party.   

How do we manage international transfers of personal information?

As a global content production and communications company, we work with partners and suppliers across the world. We may need to transfer your personal information to our technology service providers outside of the European Economic Area (EEA).  These providers support us in delivering our products and services to you.  We have carefully selected these providers based on their reputation for delivering high-quality services and maintaining high levels of data privacy and security.   

No matter where our suppliers and other third parties are based, we make sure that they agree to our data transfer terms and conditions.  These are based on standard contractual clauses approved by the European authorities or other approved transfer frameworks such as the US Privacy Shield and Binding Corporate Rules.  In all cases, we seek assurance that any personal information that is transferred outside the EEA will be treated securely and in accordance with this Data Privacy Statement. In all cases, our providers must offer the same level of protection required by data privacy law.

How does 208 Films secure my personal information?

The security of your personal information is of the highest importance to us.  This is why we have put in place technical and organisational to ensure a level of security that is appropriate to the risk. We will also take all reasonable precautions to ensure that our staff and employees who have access to information about you have received adequate training. We require the same standard of anyone who does business with us.  

How does 208 Films use my personal information for marketing?

We carry out all marketing in line with rules on data protection and privacy of electronic communications. Occasionally, we may contact you with information about other 208 Films services which we think may be of interest to you. However, we will only do so when you have given your prior consent to being contacted in this way or subject to relevant legal requirements. You can choose not to receive such communications at any time. If you no longer wish to receive any marketing communications, please contact us either by email at nasreen@208films.co.uk. If you no longer wish to receive specific material, you may unsubscribe by replying to the email and writing UNSUBSCRIBE in the subject line.

What are my data privacy rights?

You have a right to request a written copy of your personal information 208 Films holds.  We may, under applicable data privacy laws, charge a small administrative fee for this.   You also have the right to have any inaccurate information about you corrected. You have the right to restriction of processing, to object to processing and to have your personal information transferred to a third party of your choice (data portability). You also have the right to request that we stop using your details for marketing activities and other promotional activities. You may have further rights regarding the processing of your personal information under applicable law. 

All requests should be made to nasreen@208films.co.uk. We will respond to any legitimate requests within one month. If your request is unfounded, repetitive or excessive or if we are not in a position to identify you, we are entitled to refuse to act on your request. 

How long do we keep your personal information?

 

We keep personal information for no longer than is necessary to provide our services.  We keep most personal information for the duration of our relationship with you as a web browser subscriber, or client.  We keep personal information for an additional six years after that to comply with the law and if we face a legal challenge.  In some cases, we may retain personal information for longer if the law requires us to do so.

 

When deciding how long to keep personal information, we consider the reasons why we hold it, its sensitivity, how long the law requires us to keep it, and the risks associated with retaining it.

 

Changes to this Data Privacy Statement

We review this Data Privacy Statement regularly. Occasionally we may need to make changes or additions to this Statement that may affect how we handle your data. We will indicate on this page when the Privacy Statement has changed.

This Data Privacy Statement was last reviewed and updated in May 2020.